Data Privacy Policy

At AOBA, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to the AOBA Data Protection Officer using the online Contacts Form

Who are we?
We’re Arborfield Old Boys Association (AOBA), a charity dedicated to helping ex-Arborfield Apprentices and ex-Permanent Staff make the most of later life. AOBA is registered with the Charity Commission “The Arborfield Association” as charity (no. 1086198). The registered address is AOBA Secretary 21 Farmington Close, Abbeymead, Gloucester, GL4 4XA

How do we collect information from you?
We obtain information about you when you use our website, for example, when you contact us about applying for membership and completing the appropriate application forms. These forms include giving your consent to hold and process your data

What type of information is collected from you?
The personal information we collect might include your name, address, email address, phone numbers, and information regarding what pages are accessed and when. If you make a donation online or purchase a product from us, your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions, as explained below.

How is your information used?
We may use your information to:
• process a annual subscriptions that you have made;
• seek your views or comments on AOBA business
• notify you of changes to our AOBA services;
• send you communications which you have requested.
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity. The relevant activity can include retention of historical data to assist in the success of the AOBA.

Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.

Third Party Service Providers working on our behalf:
We may pass your information to our third party service providers and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process Parades attendance and OBAN magazine distribution). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure for the purpose of the contract and then destroyed. Please be reassured that we will not release your information to third parties, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of data protection.

Third Party Product Providers we work in association with:
We work closely with a small number of third party providers to provide you a range of quality services e.g. Annual Reunion, the OBAN magazine and for those attending the annual Cenotaph parade. In some cases, they will be acting as a data controller of your information and therefore we advise you to read their Privacy Policy. These third party providers will share your information with us which we will use in accordance with this Privacy Policy.

We may transfer your personal information to a third party as part of a service of AOBA busines, or if we’re under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our AOBA members. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

How you can access and update your information
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please contact the Data Officer on the Contacts Page.

AOBA under its management of the association, may process personal data to assist the committee members in their delivery of their roles.

Use of ‘cookies’
We use cookies on our website. For more information then follow the link HERE

Links to other websites
Our website contains links to other websites run by other organisations. This privacy policy applies ONLY to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be held responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third party site, we cannot be held responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

Transferring your information outside of Europe
None of AOBA services transfers personal data outside of United Kingdom

Website Recording
Our web site records and stores data submitted via the online contact forms, membership logon details and information entered by the membership themselves. . This data is reviewed regularly and removed when no longer required
.As part of the security of the website a visitors IP address may be recorded if the software detects a threat to the site. This information is stored within the security software system and will link to a membership account.

Data Protection
The AOBA is committed to data protection and maintaining its relevance and currency. Under the GDPR regulation members have a right to request a copy of data, change or delete their personal data.
In the first instance these requests should be to AOBA Secretary via the ‘Contacts Page‘ of the AOBA Website.
If any member has any concerns about his data or a possible breach they may contact any committee member. The fastest response to any concerns is likely to be by contacting the DPO/DBO directly via the “contacts” form. All concerns will be investigated by the committee as necessary within the time scales set out in the relevant regulations. Every AOBA form contains a full data protection statement.
Review of this Policy
We keep this Policy under regular review.